Stop it.  Stop emailing me.  Well, sorta.  Stop emailing me most things for both of our sakes.

Now, I know it’s convenient but before you press send… have you thought about how secure your email is NOT?  Are you sending financial statements, QuickBooks files, images of checks, etc…via email?  If you are, please.  Stop!  STOP IT RIGHT NOW!I admit it, I have been guilty of this too because it’s so easy to just attach docs to emails.  But really, not all docs are created equal and some, if not most, documents really shouldn’t be sent via email.  Examples:  financial statements, anything with an identifying number on it such as a social security number or employer identification number (EIN) or bank account numbers.  I could go on and on with the list of what you shouldn’t send via email but that list would get pretty long.

So what do you do if I’m telling you not to email me (stuff with ID numbers on it)?  I do have a solution for you… actually a few and it involves one of my favorite techy things – The Cloud.

Here is yet another way to utilize technology to protect your finances, your identity and the identity of your business.  There are several document management services out there that provide bank level encryption so … really??? What is your excuse?  Why are you still emailing sensitive financial/identifying documents?  Again, I plead with you…STOP IT!

Before I forget – here’s the list of providers I promised, in no particular order… some I use (or have used), some I have not.  Some are freebies, some are not.  Check them out to determine which one(s) fulfill your document management needs.

  • Google Docs
  • DropBox
  • Evernote (you can actually save docs here and share them too)
  • ShareFile
  • Manilla
  • eFileCabinet
  • SmartVault

*this list is not meant to be all-inclusive but it is meant to get you thinking about how easy it is to sign up with a document management provider and start sending your information safely – encrypted.

Do you have suggestions on how to maneuver the web safer?  Agree with me?  Disagree with me?  Tell me about it.

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About The Author

Joyce M. Washington is a Certified Public Accountant & Business Strategy Coach who teaches consultants, coaches and creatives how to go beyond the numbers and grow their businesses.

Visit her at: TheCommonCents.com to grab 7 Steps To Better Books or come chat with her at The Cents Community on Facebook.

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